Global:Reporting requirements - Injuries incidents and adverse events

Injuries, incidents and adverse events

General

1. There is a range of issues that can occur at events or practices that must be reported. These include:
   • Significant injuries (examples include, but are not limited to: loss of consciousness, major bleed, injury to head, major joint or bone injury)
   • An incident or injury which required a combatant to retire from the field, even briefly
   • Anything involving calling emergency services to the site
   • Weapons, armor, or equipment failure
   • A serious safety issue that could have caused injury (a near miss)
   • Conduct/behavior issues
2. Marshals involved in the response to one or more of these issues that occurred at an event or practice will need to assist with reporting.
3. Serious injuries:
   • Includes all injuries which require hospitalization or similar care, may require future or complex medical care, or include a period of unconsciousness.
   • Must be reported immediately to the marshal-in-charge of the event.
   • Must be reported within 24 hours to the Kingdom Earl Marshal, and the Kingdom Deputy for the relevant discipline.
4. All other injuries, incidents and adverse events:
   • Must be reported to the marshal-in-charge of the event and the marshal-in-charge of the activity.
   • Must be reported to the kingdom marshalate within 2 weeks and to the Society Marshal within 3 months of the incident.
5. If the incident or injury involves calling emergency services to the site, notify the Kingdom Seneschal immediately.

Documentation

1. Documentation of injuries, incidents, and adverse events should include:
   • Date
   • Discipline, category/type of martial activity
   • Type of scenario (practice / tournament / melee / woods battle, etc.)
   • Names and contact information of those involved, and relevant marshal(s)
   • A description of the incident/injury
   • The events leading to the incident/injury
   • Weapons or equipment used
   • If an injury, whether any professional opinion was sought and rendered. Note - No formal medical records will be requested, gathered, stored or transmitted as a part of this process unless required by law.
   • If equipment failure (including broken or retired weapons, tip blow outs, armor failure) include age and approximate use history, type/manufacture, any modifications made to the equipment, images showing failure and underlaying materials.